• Join a team that values empathy, professionalism and making a positive impact
• 20 hours+ per fortnight - Great for work/life balance!
• Support our Aged Care Service through a variety of administration tasks

Churches of Christ, Fair Haven Hervey Bay

Administration Officer

Permanent, Part-time Opportunity

Imagine a Career with Churches of Christ

Churches of Christ is one of Australia’s largest and most diverse Not-For-Profit organisations. We are proud to support to more than 25,000 Australians through our aged care, foster & kinship care, Youth & Family support, social housing and Christian faith services.

Everything we do at Churches of Christ is guided by our values and we are committed to ensuring our thousands of team members feel valued and supported every day.

We offer a range of employee benefits including:

• Five weeks annual leave, with the ability to purchase more
• Employee Recognition program that recognises staff and their dedication each year;
• Employee Discount program through our large network of retail partners (Bupa Health, Medibank, JB Hi-Fi etc);
• Opportunities for professional development;
• Employee Assistant Program;
• Grants (for eligible employees) to assist in formal study.

The Importance of this Role

Our Hervey Bay Aged Care Service is looking for an experienced Administrator to join the team and support the Service Manager in a variety of different tasks. This is a Permanent Part Time role, working 20 plus hours per fortnight.

In this role you will:

• Maintain daily processes that administer staff rosters; fill vacant shifts and generate system reports required to monitor and manage staff schedules.
• Liaise with internal teams to ensure paperwork, training, payroll and compliance requirements are completed within the on-boarding process for new staff; maintain compliant staff and volunteer appraisal, training and registration records.
• Coordinate documentation relating to resident admissions including; generation and signature of resident agreements, processing of discharges and transfers, data input to internal and external residential systems.
• Maintain the residential enquiries database; follow up on resident waitlist and vacancies, conduct site tours for potential residents and relatives, input financial data to generate information and fee quotes for prospective residents.
• Respond to incoming enquiries and coordinate interactions with residents, relatives, suppliers and other stakeholders.
• Schedule and organise meetings, interviews, training and appointments as required; assist with administration of meetings including agenda management and minute distribution and preparation of meeting rooms.
• Provide general administrative assistance, including payroll, spreadsheet data management, stationery management and archiving of records.

What you can bring to the team

You will be an experienced administrator who has a passion to learn and work with the team to achieve positive outcomes. Your well-developed communication skills and excellent phone manner allow you to confidently engage with a range of internal and external stakeholders. Through your experience you have gained the ability to multitask and adapt to handle different tasks as they arise. You have experience in customer service, staff rostering, payroll and can confidently use Microsoft Office Suite, specifically Excel.

Your experience and qualifications for this role should include:

• Certificate III, or equivalent relevant experience in business administration, or other relevant field;
• Minimum two years’ experience in an administrative role;
• Experience within the aged care sector is desirable, but not required;
• Possess a current National Police Certificate, or willingness to obtain one.

Importantly, you will be someone who closely aligns with our organisational values of: Unconditional Love, Continual Innovation, Mutual Trust, Wise Stewardship and Safety.

To apply

To apply for this position please click the Apply Button. For further information, please contact us on 07 4124 8955.

We actively encourage and invite applications from Aboriginal and Torres Strait Islander people for all our positions.

Applications will be assessed as received